SAMK’s internal instructions on coronavirus situation

SAMK's instructions for its students and employees considering the new coronavirus (COVID-19) pandemic.

10.9.2021 | By: SAMK | Photo: Veera Korhonen

SAMK kampus Porin rakennus kuvattuna taivasta vasten.

SAMK's corona situation group meets weekly, on Fridays. SAMK follows the regulations, instructions and recommendations of the Finnish Government, the Regional State Administrative Agency and the Regional Infectious Diseases Control Group.

This bulletin related to the coronavirus situation and operating instructions is updated on a regular basis.

Updated 10.9.2021. Latest instructions in bold.

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Face masks are used on SAMK's campuses - Remember also safety distance and good hand and cough hygiene

SAMK's goal is to provide quality teaching so that students' studies progress despite the situation.

All SAMK campuses follow these instructions to ensure as safe study and work environment as possible for everyone. Responsible cooperation on campuses is a prerequisite for safe operations.

You can enter the campuses only when in good health. Maintain good hand hygiene, follow coughing etiquette, keep a safe distance, and wear a mask or a face shield. When feeling the slightest symptoms of illness – go and get tested. While waiting for the test results – stay at home.

Applications and arrangements for exchange studies for both outgoing and incoming students are made on the assumption that the exchanges will take place from the autumn semester.

  1. On campuses, a mask or face shield is used.
    1. SAMK recommends the use of disposable masks. Staff working on campuses can pick them up from office caretakers.
    2. Students acquire their own face masks.
    3. A teacher can interrupt a teaching situation if the conditions for a safe and healthy study and work environment are not met in the teaching situation.
    4. If a student has forgotten to bring his/her own face mask, a mask can be fetched from the information desk.
  2. At SAMK, autumn studies begin according to the syllabus, either by distance or contact teaching.
    • First- and second-year full-time students and international students begin and continue their studies on campuses in early fall.
    • The teaching of third (or later) year full-time students is carried out partly on campus and partly remotely, supporting the growth of students to independent expertise at the end of their studies.
    • With the easing of the COVID19 situation and the advancement of vaccinations, SAMK will also offer more contact teaching to third-year and older students for studies starting in the second period.
    • The start of master's studies is done either on campus or online. Teaching is mainly carried out off-campus. Only the learning necessary for learning is carried out on campus.
    • In multimodal and online implementations, teaching is mainly carried out off-campus. Only the learning necessary for learning is carried out on campus.
    • Simulations, skills and laboratory work are mainly carried out on campuses. On a case-by-case basis, the requirements and systems of the learning topic can also be implemented remotely or online.
    • Specialization and continuing education can be conducted on campus and remotely online according to the needs of the program.
    • It must be agreed separately with the dean if, in the case of third-year or later annual courses or in multimodal, online and postgraduate studies, it is necessary to implement the teaching as contact teaching.
  3. When work assignments make it possible, the extensive remote work recommendation will continue until end of September. Remote work is agreed with the supervisor.
  4. Campus doors are open on a limited basis starting August 16th: 7:45 a.m.–2 p.m. Otherwise, the doors can be accessed with an access key or code.
  5. SAMK recommends everyone to get the COVID-19 vaccinations.
  6. Events organised by third parties on SAMK's campuses can be held.
  7. SAMK recommends that the personnel and students install the Koronavilkku application. You can download the Koronavilkku application here (at koronavilkku.fi).
    • What do I do if the Koronavilkku app reports exposure? Follow the instructions in the application. If you have symptoms, make an assessment in the Omaolo.fi service and follow the instructions given by the service.
  8. If a member of staff has a serious suspicion of corona, such as a report of exposure to Koronavilkku and symptoms of corona, inform Jari Lahti.
  9. If a student feels ill, he/she must stay home and contact the corona counseling (no longer the student health care) of their place of residence.
  10. If a student is diagnosed with a coronavirus, the health authorities will contact SAMK regarding the measures.
  11. If a student is quarantined, this does not automatically mean that a particular group of students or teacher has been exposed.
  12. If a student is quarantined, the running and implementation of the entire course will not be changed.
  13. Despite the situation, remember that you are not alone. Take care of your mental well-being. THL guidelines for maintaining mental well-being during a pandemic: https://thl.fi/en/web/mental-health/what-s-new/mental-health-and-the-coronavirus-epidemic

Campus operations, visits, moving around, running errands

  1. Please, come to the campus only when you are healthy. Do not take the slightest risk of infecting others in our study and work environment.
  2. The use of electronic services is recommended in customer situations. In necessary encounters, such as at the info desk, in the library, at student services and e.g. at the BYOD clinic, encounters take place behind a protective glass. Queuing must be avoided. When queuing for services, a maximum of three people is allowed in the queue with safe distances.
  3. It is possible to invite visitors to campuses. Information on the visiting persons must be provided to the Dean or Director of Administrative Unit.
    • Visitors always have a responsible person on SAMK's staff. The person in charge is responsible for guidance at SAMK and for ensuring that visitors are aware of SAMK's corona situation instructions. The person in charge will accompany the visitors during the visit and escort them out of the campus.
    • Catering can be ordered for meeting rooms.
  4. The lunchtime sectioning marked on the timetables must absolutely be obeyed.
  5. Events can be carried out if they can be organized safely and in accordance with the instructions. The number of participants should be limited so that safe distances can be achieved in the available facilities. It is recommended to allow interested parties to participate also remotely. An event here means an event related to SAMK's paid service activities or activities concerning projects with external funding.
  6. On the SAMK Campus Pori, the doors to the Travel Centre are closed until further notice. Instructions are placed on the door between the store and SAMK that there is no passage through it.
  7. The restaurant service providers instruct the students and personnel on food safety issues.
  8. The Pori campus gym can be visited by 10 people at a time on individual shifts through a CampusMoWe reservation. In guided situations, there is no personal restriction in the gym. The instructor is responsible for ensuring that health safety measures are taken.
  9. There is no longer a personal limit on non-contact indoor and outdoor exercise.

Studying

  1. The teachers instruct the students on the practices concerning the implementation of their courses. Due to the severity of the covid-19 epidemic and in order to prevent the spread of the disease, the teacher and the head of the department specify the situations where the learning arrangements require presence on the campus.
  2. For the beginning of the semester, all degree and exchange students and personnel arriving from abroad (excluding countries to which it is allowed to travel from Finland according to the government’s instructions) will be directed to a quarantine in accordance with THL instructions. During this time they will not be able to enter the campus and all communication must be handled electronically.
  3. Incoming exchange and international degree students, please read separate instructions.

Detailed instructions for students

  1. Information for incoming exchange and international degree students is updated here.
  2. In matters related to well-being, SAMK's student well-being page helps.
  3. Separate information on study practices and services can be found at: https://www.samk.fi/en/uutiset/instructions-related-to-studying-practices-for-students/
  4. EXAM facilities have up-to-date health and safety arrangements and every other machine is in use.
  5. Exams are also held in the Agora Hall on the SAMK Campus Pori, where workstations are located at two-meter safety distances. The hall is divided into three blocks with screens. In the exams held in the Agora Hall, the student is allowed to bring their outerwear into the exam room and keep them in a chair to avoid crowding with hangers. Students are encouraged to arrive on campus so that additional waiting and gathering on campus and in its lobby areas can be avoided.
  6. Exams should be organized in a corona-safe manner: Two-meter safety distances for students, masks or visors in use. Also, while waiting for access to the exam room, remember the safety distances and the use of masks.
    • The aim is to plan so that students can be spread over different spaces or different areas of a large space.
  7. In teaching situations where special equipment is used, the student is given a disinfectant spray and paper with which the student disinfects the necessary surfaces before and after the teaching situation. Teachers instruct on disinfection at the start of the event.
  8. Due to the corona situation, no extra exam passes can be obtained. Exceptional exam arrangements are considered normal exam arrangements.
  9. The aim is that the students belonging to risk groups can continue their studies safely. Students belonging to risk group must prove that they are at risk with a certificate issued by a doctor treating a long-term illness (not FSHS). When necessary, the student belonging to a risk group contacts the teacher of the course to agree on the progress of studies and the exams.
  10. It is essential to follow the scheduled lunch times and class timetables, or any other staggered schedules. The aim is to reduce the number of personal contacts during the day.
  11. Teaching is conducted according to the timetable.
  12. The students must install the Tuudo application so that they can receive critical information on the situation. You can download the Tuudo application for free from the App Store or Google Play. Use your student ID (student number) when you log in to the application for the first time. No further log-ins are required.

Detailed instructions for employees

  1. When making business trips with your own car or a car borrowed from SAMK, face masks must be used if there are two or more people in the car.
  2. Restrictions on staff gatherings on campuses are removed. Remember to continue to take care of the use of masks, safety distances and hand and cough hygiene. If necessary, assembly restrictions can be re-enabled.
  3. Use public testing services for coronavirus testing; private testing with your own expense.
  4. There are no COVID-19 vaccinations available centrally on campuses through occupational health care, so it is advisable to take the vaccine as part of the public service when it comes to your own vaccination shift.
  5. When you walk through a locked door on campus with an electronic key (or code), no other people can be allowed on campus at the same time (note in particular the door leading to the K-kauppa on the SAMK Campus Pori).
    • In general, no one without the right of access can be admitted from doors requiring access (except for guests accompanied by a SAMK staff member).
  6. Pay special attention to safety clearances at staff coffee rooms.
  7. Into has questions and answers about corona (at into.samk.fi).
  8. If a person living in the same household has been suspected to have corona infection, you should work remotely.
  9. It is essential to follow the scheduled lunch times and class timetables. The aim is to reduce the number of personal contacts during the day.
  10. Use of face mask or visor is compulsory for all SAMK campuses for the staff and students. The personnel will be provided with disposable face masks. They can be fetched from the office caretakers.
  11. If possible, it is recommended that as many customer contacts as possible would still be transferred to electronic services/contacts. In possible service situations, the service distance must be about two metres.
  12. If you belong to a risk group and need to work on the campus, contact your superior. Instructions by the Finnish Institute for Health and Welfare (THL) for the risk groups of a severe coronavirus disease: https://thl.fi/en/web/infectious-diseases-and-vaccinations/what-s-new/coronavirus-covid-19-latest-updates/risk-groups-for-severe-coronavirus-disease
  13. The superior´s right to accept absence due to illness has been extended to seven days. The original work instructions will otherwise apply. Please, come to the campus only when you are healthy.
  14. Let´s still keep the SAMK spirit alive. Regular meetings (unit, team, management team, faculty, group etc.) will still mainly be held with remote tools.

Travelling instructions for students

  1. The students and personnel are asked to continue to consider the risks associated with travelling abroad.
  2. Training exchanges and work placements to abroad are allowed in principle, taking into account the recommendations and decisions by the authorities of Finland and the country of destination.
  3. If a student has returned from a risk area abroad or a possible infection can be suspected and the person has symptoms of a respiratory infection, corona counseling of place of residence should be contacted.
  4. Quarantines and other travel-related instructions follow THL's guidelines: https://thl.fi/en/web/infectious-diseases-and-vaccinations/what-s-new/coronavirus-covid-19-latest-updates/travel-and-the-coronavirus-pandemic

Travelling instructions for personnel

  1. Staff exchanges are possible within the framework of when you can travel from or to Finland.
    • Permission to travel of a SAMK staff member is obtained after a risk assessment has been made with Human Resources Manager Jari Lahti. Risk assessments are made before making a travel proposal. Traveling is not possible without this assessment.
    • Travel risk assessments are performed once a week.
  2. Incoming staff exchange follows the instructions of the Finnish border guard and THL.
  3. Quarantines and other travel-related instructions follow THL's guidelines: https://thl.fi/en/web/infectious-diseases-and-vaccinations/what-s-new/coronavirus-covid-19-latest-updates/travel-and-the-coronavirus-pandemic.
  4. For the time being, domestic tourism and participation in, for example, international meetings in Finland are not restricted. However, SAMK recommends avoiding participation in public events.
  5. Special discretion should be exercised during domestic business trips and the decision to participate should be made based on coronavirus infectivity rates in different areas. You should always take advantage of the opportunity to participate remotely.
  6. If you are planning to travel abroad, consider the start time of your return from work and any quarantine that may result from the trip. Please, check the up-to-date information on travel recommendations on the Ministry for Foreign Affairs’ website, https://um.fi/entering-finland-and-travelling-abroad and FINENTRY, https://www.finentry.fi/
  7. See also the Re-open EU website for information on the various measures in place, such as quarantine and testing requirements for passengers, the EU digital covid certificate to help you exercise your right to free movement, and mobile coronavirus tracking and warning applications: https: //reopen.europa.eu
  8. Also note that if an employee is put in quarantine during spare time travels, the employer is not responsible for this. If the employee is unable to do distance work during the quarantine, the quarantine period must be taken as unpaid leave, or use the annual leave or flexi-leave for this purpose.
  9. The Social Insurance Institution of Finland (Kela) can pay a sickness allowance on account of an infectious disease to employees who have been ordered to stay away from work in order to prevent the spread of an infectious disease, such as the coronavirus. The sickness allowance is also available to the provider of a child under the age of 16 who is put in quarantine, making it impossible for the provider to continue working while the quarantine is in effect. The sickness allowance on account of an infectious disease can also be paid to a person who is isolated or quarantined in the EU area.
  10. If the employee has returned from a trip abroad or a possible infection can be suspected and the person develops symptoms of a respiratory infection, a symptom assessment must be made online in the Omaolo service (omaolo.fi). At the end of the test, the service provides instructions. With other respiratory symptoms you should be remotely connect (telephone, Digiklinikka) occupational health care. Mehiläinen's Omamehiläinen service can be used around the clock online and by downloading a phone application. See more detailed operating instructions on Mehiäinen's website (mehilainen.fi/en).

In cases open to interpretation, please contact Jari Lahti or Jari Multisilta.

The Finnish Institute for Health and Welfare (THL) follows and estimates the situation together with the European Centre for Disease Prevention (ECDC) and the World Health Organization (WHO). Daily updated review of the situation: https://thl.fi/en/web/infectious-diseases/what-s-new/coronavirus-covid-19-latest-updates

Information also on the pages of the WHO: http://www.euro.who.int/en/home

The Ministry for Foreign Affairs has travel announcements here: https://um.fi/entering-finland-and-travelling-abroad

10.9.2021 | By: SAMK | Photo: Veera Korhonen