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SAMK internal instructions on preparedness for coronavirus

This is the internal bulletin SAMK has published for its students and employees considering the new coronavirus pandemic (COVID-19).

28.7.2020 | By: Jani Wahlman | Photo: Veera Korhonen

Kuva: Veera Korhonen

Instructions for the fall semester, updated on July 28

SAMK’s recommendation for distance work ends on July 31 – New students will begin their studies on campuses, continuing students will mainly continue their studies remotely

The recommendation for distance work will end at SAMK on July 31. However, distance work may be continued by decision of the head of the department (e.g. in the case of at-risk groups). RDI personnel and personnel involved in RDI activities will continue working on campuses after July 31. More detailed instructions for the fall semester will be provided at a staff meeting on Monday, August 10. The instructions will also be sent to the staff by email.

Teaching will be conducted according to the school timetable and agreed methods of implementation. New students will begin their studies on campuses as planned. Continuing students will continue their studies remotely, in contact teaching sessions, or in another way specified by the teacher. The teachers will instruct the students on the practices concerning the implementation of their courses. For more information, please contact the head of your department.

Key dates

  • 14 May SAMK campuses to be gradually opened. Book lending begins at libraries. Student services open with reduced opening hours. Pori and Rauma campuses are closed from 27 June to 2 August.
  • 31 July Working from home recommended until this date.
  • 10 August Autumn term tuition starts at SAMK.
  • More detailed instructions concerning the fall semester will be provided internally on August 10 at 8:40 a.m. at a staff meeting and by email and thereafter by updating these instructions.

Functioning of campuses

  1. SAMK campuses will be opened in a controlled and gradual manner starting on 14 May.
  2. Arrangements will be made on campuses to be able to take care of safe distances and hygiene.
  3. You only enter campuses when in good health.
  4. The most important methods of preventing the spreading of the disease are to wash your hands https://thl.fi/en/web/infectious-diseases/information-materials, to keep a safe distance and to sneeze and cough on your sleeve or a tissue.
  5. Entrance to Pori Campus takes place only by Karjalankatu arched doors and Satakunnankatu doors. The doors to the Travel Centre are closed until further notice.
  6. Pori and Rauma campus libraries will be opened on 1 June. However, lending activities begin on 14 May (see instructions).
  7. EXAM examination rooms will be opened in a restricted manner on 14 May on Pori and Rauma campuses.
  8. Student services will open on 14 May with reduced opening hours.
  9. The gym on Pori campus will stay closed until the end of August.
  10. Soteekki will open on 10 August.

For students

  1. Tuition is given according to the timetable.
  2. Teachers contact the students if teaching or guidance arrangements possibly change.
  3. The possible activities of campus restaurants will be informed later.
  4. If necessary, a student belonging to a risk group must contact the teacher of the course to agree on the progress of the studies and taking the exam.
  5. Separate instructions on study practices and services can be found here: https://www.samk.fi/en/uutiset/instructions-related-to-studying-practices-for-students

For the employees

  1. The recommendation for distance work will end at SAMK on July 31. However, distance work may be continued by decision of the head of the department (e.g. in the case of at-risk groups). RDI personnel and personnel involved in RDI activities will continue working on campuses after July 31. More detailed instructions for the fall semester will be provided on Monday, August 10. The instructions will also be sent to the staff by email
  2. Teaching will be conducted according to the school timetable and agreed methods of implementation. New students will begin their studies on campuses as planned. Continuing students will continue their studies remotely, in contact teaching sessions, or in another way specified by the teacher. The teachers will instruct the students on the practices concerning the implementation of their courses
  3. Teachers will contact the students on the possible changes in teaching and counselling arrangements after 10 August.
  4. If possible, it is recommended that as many customer contacts as possible would still be transferred to electronic services/contacts. In possible service situations, the service distance must be about two metres.
  5. If you belong to a risk group and have to work on the campus, please contact your superior. Finnish Institute for Health and Welfare guidelines on coronavirus risk groups:

https://thl.fi/en/web/infectious-diseases/what-s-new/coronavirus-covid-19-latest-updates/coronavirus-covid-19/risk-groups-for-coronavirus-disease

  1. The superior´s right to accept absence due to illness has been extended to seven days. Otherwise, instructions for working will be obeyed as in the original instructions. You only enter the campus when in good health.
  2. Let´s still keep SAMK spirit alive. We will keep on having our regular meetings (unit, team, management team, faculty, group etc.) utilizing the distance working practices.

Travelling

  1. If there is a special need for travelling abroad, contact Jari Lahti, the Head of Human Resources well in advance, before booking any trip so that risk assessment can be made and permit given. Travelling abroad is not possible without this review.
  2. Student exchanges and practical training periods abroad have been cancelled until further notice. The situation will be reviewed in the future.
  3. SAMK does not receive any visitors from abroad until further notice.
  4. Travelling in Finland and participating e.g. in international meetings in Finland is not restricted for the time being. However, SAMK recommends avoiding participation in public events. The personnel must use their own discretion whether to participate or not, and find out alternative ways, e.g. remote connection or postponing to a later time.
  5. Employee: Remember to inform SAMK also about all spare time travels well before the travel. When returning home, a 14-day distance work period follows whether returning from a business travel or a spare time travel, and the employee is not allowed to enter SAMK campuses. Distance work is not required if the person arrives from countries where the incidence of COVID-19 infections is at a sufficiently low level. Up-to-date information on the website of the Finnish Ministry for Foreign Affairs, www.um.fi
  6. Due to the pandemic, the Ministry for Foreign Affairs continues to recommend that non-essential travel should be avoided except to countries where the incidence of COVID-19 infections is at a sufficiently low level. Non-essential travel means, for example, recreational travel.
  7. Notice also that if an employee is put in quarantine during spare time travels, the employer is not responsible for this. If the employee cannot do distance work during the quarantine, the quarantine period must be taken as unpaid leave, or annual leave or flexi-leave can be used for the purpose.
  8. Kela can pay a sickness allowance on account of an infectious diseases to employees who have been ordered to stay away from work in order to prevent the spread of a communicable disease such as the novel corona virus. The sickness allowance is also available to the provider of a child under the age of 16 who is placed in quarantine, making it impossible for the provider to continue working while the quarantine is in effect. Sickness allowance can also be paid to a person who is isolated or quarantined in the EU area.
  9. If an employee has returned from abroad, and a possible infection can be suspected and the person has symptoms of respiratory infection, it is important to contact occupational health care by remote connection (phone, doctor chat). Terveystalo´s Oma Terveys (My Health) service can be used online around the clock and by downloading the mobile app. Terveystalo´s coronavirus advisory number 030 633 9669 is available Mon – Sun at 8 am – 8 pm.
  10. If a student has returned from the abroad, and a possible infection can be suspected and the person has symptoms of respiratory infection, please contact student health care during weekdays and remotely Satasairaala´s (Satakunta Central Hospital) telephone advice service: tel. 02 627 6868 between 3 pm – 8 am. We also recommend that those returning to Finland from abroad would avoid coming to our campuses and prefer studying online for 14 days as a precaution. Contact your teacher/tutor teacher to make it possible.

Other matters to pay attention to

  1. Shaking hands or other physical contact when greeting one another will be avoided.
  2. If there is a serious suspicion of a coronavirus infection among the personnel, immediately contact Jari Lahti, Head of Human Resources.
  3. The above-mentioned instructions apply to the personnel and students alike, unless there is a reference in the instruction to a certain target group.

In a situation, which is ambiguous or open to interpretation, contact Jari Lahti or Jari Multisilta.

The Finnish Institute for Health and Welfare (THL) monitors and assesses the situation together with the European Centre for Disease Prevention (ECDC) and the World Health Organisation (WHO). Latest updates on the situation: https://thl.fi/en/web/infectious-diseases/what-s-new/coronavirus-covid-19-latest-updates

Information can be found also on the websites of the World Health Organization WHO: https://www.who.int/

The instructions of the Ministry of Foreign Affairs in Finland can be found here: https://um.fi/current-affairs/-/asset_publisher/gc654PySnjTX/content/ulkoministeri-c3-b6-seuraa-koronavirustilannetta

28.7.2020 | By: Jani Wahlman | Photo: Veera Korhonen

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