SAMK’s instructions on COVID-19 situation

SAMK COVID-19 situation instructions

6.6.2022 | By: SAMK | Photo: Veera Korhonen

SAMK kampus Porin rakennus kuvattuna taivasta vasten.

The SAMK COVID-19 situation group has ended its meeting for the time being. However, SAMK's COVID’19 situation instructions will remain in force. The guidelines will continue to be amended as necessary in the event of changes to the regulatory guidelines.

Updated 6.6.2022. Latest additions in bold.

SAMK's goal is to provide quality teaching so that students' studies progress despite the situation.

Please follow these instructions to ensure as safe study and work environment as possible for everyone. Responsible cooperation on campuses is a prerequisite for safe operations.

Applications and arrangements for exchange studies for both outgoing and incoming students are made on the assumption that the exchanges will take place from the autumn semester.

  • You can always wear a mask if you feel it is necessary.
  • Those at risk should continue to wear a mask.
  • SAMK recommends the use of disposable masks. Staff working on campuses can pick them up from office caretakers.
  • A teacher can interrupt a teaching situation if the conditions for a safe and healthy study and work environment are not met in the teaching situation.
  • Campus doors are open on a limited basis 7:45 a.m.–3 p.m. Otherwise, the doors can be accessed with an access key or code.
  • Events organised by third parties on SAMK's campuses can be held.
  • Despite the situation, remember that you are not alone. Take care of your mental well-being. THL guidelines for maintaining mental well-being during a pandemic: https://thl.fi/en/web/mental-health/what-s-new/mental-health-and-the-coronavirus-epidemic

Teaching arrangements

Full-time teaching has been transferred to contact teaching by 14 March.

  • The teacher defines how the course will be implemented.
  • Once the teacher has decided to implement contact teaching on campus, teaching will be conducted on campus. The opportunity to participate online in on-campus instruction will not be arranged separately.
  • An exception is international training, where those waiting for a residence permit in Finland and then arranging their arrival are included in contact teaching through the network.
  • Multimodal, online and master’s studies are basically online and only pedagogically compulsory implementations (laboratories, simulations, etc.) on campus.
  • During the pandemic, students have given up housing in their study locations and become accustomed to taking responsibility for their own learning in more diverse ways than before. Utilize alternative methods of study to support the progress of studies. The student will find these alternative methods in the implementation report.
  • Recording contact teaching and making recordings available to students also improves the learning of both those present and others.
  • Studies compliant to personal study plans are also offered at CampusOnline and other universities of applied sciences, as well as in SAMK's nonstop studies and multimodal and online implementations. Guidance of tutors, study counselors and teachers to demonstrate these ways of studying is very important.

COVID-19 infection

  • SAMK recommends everyone to get the COVID-19 vaccinations.
  • If you have symptoms, make an assessment in the Omaolo.fi service and follow the instructions given by the service.
  • COVID-19 exposures are handled in accordance with the authority's up-to-date guidelines. Instructions from Satasairaala for suspected COVID-19 infection: https://www.satasairaala.fi/koronavirus-covid-19/kansalaisohje-mita-teen-jos-epailen-koronatartuntaa (only in Finnish, please use e.g. Google Translate)
  • If there is a corona exposure situation on campus, the health authority will contact SAMK, instruct the necessary measures and handle the matter.
    • The health authority can report possible exposures in the regional media (Satakunnan Kansa, Länsi-Suomi) without informing SAMK in advance. SAMK can only start possible measures (eg. communication) when contacted by the health authority.
    • If a student is quarantined, this does not automatically mean that a particular group of students or teacher has been exposed.
    • If a student is quarantined, the running and implementation of the entire course will not be changed. Efforts will be made to support the study of a quarantined student where possible, but teaching will proceed under the conditions of contact teaching.

Campus operations, visits, transactions

  1. Please, come to the campus only when you are healthy. Do not take the slightest risk of infecting others in our study and work environment.
  2. The use of electronic services is recommended in customer situations. In necessary encounters, such as at the info desk, in the library, at student services and e.g. at the BYOD clinic, encounters take place behind a protective glass. Queuing should be avoided.
  3. It is possible to invite visitors to campuses.
    • Visitors always have a responsible person on SAMK's staff. Visitors will be invited to gather at the campus information point/lobby where they will be picked up. The person in charge is responsible for guidance at SAMK and for ensuring that visitors are aware of SAMK's COVID-19 situation instructions. The person in charge will accompany the visitors during the visit and escort them out of the campus.
  4. The lunchtime sectioning marked on the timetables must absolutely be obeyed.
  5. Events can be carried out if they can be organized safely and in accordance with the instructions. The number of participants should be limited so that safe distances can be achieved in the available facilities.
    • It is recommended to allow interested parties to participate also remotely.
    • An event here means an event related to SAMK's paid service activities or activities concerning projects with external funding.
  6. The restaurant service providers instruct the students and personnel on food safety issues.
  7. On the Pori campus gym 10 people can take part in the shifts, the registration policy remains. The current restrictions on CampusMowe are in place until the end of May. After that, CampusMowe will adjust any restrictions as it sees fit.
  8. CampusMowe group exercise takes health-safe activities into account.

Instructions for students

  1. Please come to campus in good health. Remember hand and cough hygiene. Those with respiratory symptoms and those exposed to corona are advised to stay at home until symptoms have resolved.
  2. The teachers instruct the students on the practices concerning the implementation of their courses.
  3. Information for incoming exchange and international degree students is updated here.
  4. In matters related to well-being, SAMK's student well-being page helps.
  5. In teaching situations where special equipment is used, the student is given a disinfectant spray and paper with which the student disinfects the necessary surfaces before and after the teaching situation. Teachers instruct on disinfection at the start of the event.
  6. The aim is that the students belonging to risk groups can continue their studies safely.
    • Students belonging to risk group must prove that they are at risk with a certificate issued by a doctor treating a long-term illness (not FSHS).
    • When necessary, the student belonging to a risk group contacts the teacher of the course to agree on the progress of studies and the exams.
  7. It is essential to follow the scheduled lunch times and class timetables, or any other staggered schedules. The aim is to reduce the number of personal contacts during the day.
  8. Teaching is conducted according to the timetable.
  9. The students should install the Tuudo application so that they can receive critical information on the situation. You can download the Tuudo application for free from the App Store or Google Play. Use your student ID (student number) when you log in to the application for the first time. No further log-ins are required.

Exam instructions

  1. EXAM facilities have up-to-date health and safety arrangements and every other machine is in use.
    • In EXAM rooms, all exam places are back in use. Health security activities continue to be carried out in accordance with SAMK's guidelines.
  2. Exams are also held in the Agora Hall on the SAMK Campus Pori, where workstations are located at two-meter safety distances. The hall is divided into three blocks with screens.
    • In the exams held in the Agora Hall, the student is allowed to bring their outerwear into the exam room and keep them in a chair to avoid crowding with hangers.
    • Students are encouraged to arrive on campus so that additional waiting and gathering on campus and in its lobby areas can be avoided.
  3. Exams should be organized in a COVID-19-safe manner. Also, while waiting for access to the exam room, remember the safety distances.
    • The aim is to plan so that students can be spread over different spaces or different areas of a large space.
  4. Due to the COVID-19 situation, no extra exam passes can be obtained. Exceptional exam arrangements are considered normal exam arrangements.

Travelling instructions for students

  1. The students and personnel are asked to continue to consider the risks associated with travelling abroad.
  2. Training exchanges and work placements to abroad are allowed in principle, taking into account the recommendations and decisions by the authorities of Finland and the country of destination.
  3. If a student has returned from a risk area abroad or a possible infection can be suspected and the person has symptoms of a respiratory infection, corona counseling of place of residence should be contacted.
  4. Quarantines and other travel-related instructions follow THL's guidelines: https://thl.fi/en/web/infectious-diseases-and-vaccinations/what-s-new/coronavirus-covid-19-latest-updates/travel-and-the-coronavirus-pandemic

Detailed instructions for employees

  1. It is possible for administrative and support staff to work remotely up to three days a week, as agreed with the supervisor. Be sure to sign a remote work agreement at ServiceDesk.
  2. If the employee or a member of their immediate family is at risk of COVID-19, extended remote working may be agreed with the supervisor until the end of August 2022 if work allows.
  3. Restrictions on staff gatherings on campuses are removed. Remember to continue to take care of the use of masks, safety distances and hand and cough hygiene. If necessary, assembly restrictions can be re-enabled.
  4. Use public testing services for coronavirus testing; private testing with your own expense.
  5. There are no COVID-19 vaccinations available centrally on campuses through occupational health care, so it is advisable to take the vaccine as part of the public service when it comes to your own vaccination shift.
  6. When you walk through a locked door on campus with an electronic key (or code), no other people can be allowed on campus at the same time (note in particular the door leading to the K-kauppa on the SAMK Campus Pori).
    • In general, no one without the right of access can be admitted from doors requiring access (except for guests accompanied by a SAMK staff member).
  7. Pay special attention to safety clearances at staff coffee rooms.
  8. Into has questions and answers about corona (at into.samk.fi).
  9. If a person living in the same household has been suspected to have corona infection, you should work remotely.
  10. It is essential to follow the scheduled lunch times and class timetables. The aim is to reduce the number of personal contacts during the day.
  11. Use of face mask or visor is compulsory for all SAMK campuses for the staff and students. The personnel will be provided with disposable face masks. They can be fetched from the office caretakers.
  12. If possible, it is recommended that as many customer contacts as possible would still be transferred to electronic services/contacts. In possible service situations, the service distance must be about two metres.
  13. If you belong to a risk group and need to work on the campus, contact your superior. Instructions by the Finnish Institute for Health and Welfare (THL) for the risk groups of a severe coronavirus disease: https://thl.fi/en/web/infectious-diseases-and-vaccinations/what-s-new/coronavirus-covid-19-latest-updates/risk-groups-for-severe-coronavirus-disease
  14. The superior´s right to accept absence due to illness has been extended to seven days. The original work instructions will otherwise apply. Please, come to the campus only when you are healthy.
  15. Let´s still keep the SAMK spirit alive. Regular meetings (unit, team, management team, faculty, group etc.) will still mainly be held with remote tools.

Travelling instructions for personnel

  1. International business travel of personnel no longer requires a risk assessment by HR. The risk assessment is carried out by the traveling person together with his / her supervisor.
    • Staff exchanges are possible within the framework of when you can travel from or to Finland.
    • Incoming staff exchange follows the instructions of the Finnish border guard and THL.
  2. SAMK has comprehensive travel and accident insurance for its personnel, which also reimburses medical expenses if you get COVID-19 on a business trip.
    Short study-related international visits

    • For short international visits related to studies, the person in charge at SAMK makes a risk assessment and a decision on the incoming or outgoing group with his / her supervisor.
    • Study-related travel abroad or the arrival of a group from abroad (an individual group or an event organized by SAMK) on SAMK's campuses is possible in good health.
    • The team must have insurance cover provided by the sending university or other educational institution or other statement to prepare for the costs that may be incurred in treating the illness, quarantining or testing the COVID-19.
    • Incoming groups are reminded of possible quarantines.
    • Departures and arrivals must follow the current COVID-19 guidelines of the destination country and follow the national guidelines of the country of departure and destination. FINENTRY is recommended to be used whenever traveling to Finland.
  3. Quarantines and other travel-related instructions follow THL's guidelines: https://thl.fi/en/web/infectious-diseases-and-vaccinations/what-s-new/coronavirus-covid-19-latest-updates/travel-and-the-coronavirus-pandemic.
  4. If you are planning to travel abroad, consider the start time of your return from work and any quarantine that may result from the trip.
  5. See also the Re-open EU website for information on the various measures in place, such as quarantine and testing requirements for passengers, the EU digital covid certificate to help you exercise your right to free movement, and mobile coronavirus tracking and warning applications: https: //reopen.europa.eu
  6. Also note that if an employee is put in quarantine during spare time travels, the employer is not responsible for this.
    • If the employee is unable to do distance work during the quarantine, the quarantine period must be taken as unpaid leave, or use the annual leave or flexi-leave for this purpose.
  7. The Social Insurance Institution of Finland (Kela) can pay a sickness allowance on account of an infectious disease to employees who have been ordered to stay away from work in order to prevent the spread of an infectious disease, such as the coronavirus.
    • A guardian under the age of 16 is entitled to an infectious disease daily allowance if the child has been quarantined and is therefore unable to work. The daily allowance can also be paid to a person isolated or quarantined in the EU.
  8. If the employee has returned from a trip abroad or a possible infection can be suspected and the person develops symptoms of a respiratory infection, a symptom assessment must be made online in the Omaolo service (omaolo.fi). At the end of the test, the service provides instructions.
    • With other respiratory symptoms you should be remotely connect (telephone, Digiklinikka) occupational health care. Mehiläinen's Omamehiläinen service can be used around the clock online and by downloading a phone application. See more detailed operating instructions on Mehiäinen's website (mehilainen.fi/en).

In situations subject to interpretation, please contact Jari Lahti or Jari Multisilta.

The Finnish Institute for Health and Welfare (THL) follows and estimates the situation together with the European Centre for Disease Prevention (ECDC) and the World Health Organization (WHO). Daily updated review of the situation: https://thl.fi/en/web/infectious-diseases/what-s-new/coronavirus-covid-19-latest-updates

Information also on the pages of the WHO: https://www.euro.who.int/en/health-topics/health-emergencies/coronavirus-covid-19

The Ministry for Foreign Affairs has travel announcements here: https://um.fi/entering-finland-and-travelling-abroad

6.6.2022 | By: SAMK | Photo: Veera Korhonen

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