Instructions related to studying practices for students

Dear Student, below some important issues related to your studies due to the state of emergency caused by the coronavirus.

11.5.2020 | By: Jani Wahlman

Continents

Updated 11 May

General

SAMK campuses will be opened gradually starting on 14 May 2020.

Information about the new policy on SAMK web sites:

https://www.samk.fi/en/latest-information-on-the-coronavirus-situation/

Your studies have been marked to Time Edit and they will be carried out either entirely online, by self-study or in some other means informed by teachers. The teachers will instruct the students on the practices concerning the implementations of their courses during the state of emergency. The supervision of theses as well as thesis seminars will also be arranged online. The maturity test will be written in an alternative manner, e.g. in supervised conditions in HILL. The maturity test is arranged with the supervisor of the thesis. You should follow the SAMK student e-mail and Moodle as well as Tuudo/Oiva daily.

If the teacher has set a presence requirement for the course, the requirement remains valid also in online teaching during the state of emergency. Teachers will instruct the students on the practices concerning their own courses.

Moodle is available normally during the state of emergency. e-SAMK Support will assist you in problems with Moodle.

Tuudo should definitely be installed now to be able to easily follow SAMK. If needed, e-SAMK Support will help you with the installation, esamk.support@samk.fi, tel. +358 44 710 3149

In questions related to your ISP (Individual study plan) contact your teacher tutor.

The graduation ceremony scheduled for 12 June 2020 has been cancelled.

About practical training

If you are going to practical training/clinical placement, follow the instructions for the state of emergency given by the employer of the training place. As for the practical training in the field of health care and social services, a separate policy concerning the situation can be found from Oiva and from the SAMK website.

If your practical training is interrupted because of the state of emergency, ask your employer for a testimonial for the part completed, so that the corresponding amount of credits can be entered to the study register.

If your practical training is cancelled because of the state of emergency, find compensatory studies from SAMK Summer Studies 2020 selection and the courses on CampusOnline and the open university courses offered by other higher education institutions.

SAMK summer study selection can best be found by course descriptions on study guide https://samkstudyguide.solenovo.fi/coursedescriptions (SAMK websites, Shortcuts, Study Guide). Limit the search criterion with time (e.g. starting date 1 May 2020 and ending date 31 August 2020) and conduct the search. You can also limit the search by using the location, group or degree programme.

eSAMK

eSAMK Support offers intensified assistance to online teaching and studying:

We support especially the use of Moodle, HILL , EXAM and Tuudo.

Remote on-call service available Mon – Fri at 8 am – 5.30 pm.

HILL:  http://hill.webex.com/meet/esamksupport

+358 44 710 3149

esamk.support@samk.fi

 

EduHILL

EduHILL is available for students’ group work and communication directly from your own devices. You log in EduHILL the same way as you do in to your e-mail at https://eduhill.webex.com/webappng/sites/eduhill/dashboard?siteurl=eduhill

The instructions for its use can be found from https://hill.samk.fi/instructions/personal-virtual-room/?lang=en

This applies to all students who have student.samk.fi e-mail address. If you have questions on the use of EduHILL, contact eSAMK Support:

Tel.: 044-710 3149
E-mail: esamk.support@samk.fi

 

EXAM examination rooms

EXAM examination rooms will be opened in a restricted manner for taking exams starting on 14 May 2020. Teachers will give instructions on taking the exams in their courses. About half of the Pori and Rauma examination rooms are available for use with remarkably reduced opening hours Mon – Fri 9 am – 3 pm. Thus, the number of possible exams taken is only a quarter of the normal situation.

Students can enrol for EXAM exams from 12 May 2020 at 9 am, and the EXAM examination rooms will open on 14 May 2020. In spring, Pori and Rauma EXAM examination rooms will be available until the end of June (30 June 2020) and they will open again on 3 August 2020. Huittinen and Kankaanpää EXAM examination rooms are closed and will open earliest on 10 August 2020.

Visits to EXAM examination rooms at SAMK are possible in Pori, and for our students in those higher education institutions that open their exam visit services. At the moment there is no information about these higher education institutions. As regards exam visits, it is important for the student to find out the exceptional arrangements due to pandemic of the higher education institution in question, and right before the exam visit the situation of the examination room of the higher education institution to be visited.

Students are not allowed to take exams while ill or if feeling ill the slightest. An exam reserved in the examination room can be cancelled even just before the exam. Washing hands before and after the exam is necessary. Disinfectants for hands will be placed outside the examination rooms for the students to use. Examination rooms will be equipped with disinfection cloths to clean the mouse, keyboard and possible graphics tablet of the computer before and after taking the exam. Face mask is not allowed when entering the examination room, and other rules for the examination room are also valid.

Special information about the examination rooms

Pori

  • Opening hours Mon – Fri 9 am – 3 pm
  • Entrance to campus examination rooms is possible by the main door on Satakunnankatu and arched doors on Karjalankatu.
  • The renovation of Section B in Pori is still going on until 31 July 2020 and it may cause noise impact for those taking the exam in the examination room.
  • Passage to examination room takes place by the corridor next to library´s group work facilities.
  • The lockers are placed on the library side, close to the examinations rooms.
  • The facilities are cleaned as usual, and there are rubber gloves and/or hand disinfectant available close to the lockers.
  • The student must wipe the computer with disinfectant cloth before and after taking the exam.
  • There are 7 exam computers available.

Rauma

  • Opening hours Mon – Fri 9 am – 3 pm
  • The facilities are cleaned as usual, and there are rubber gloves and/or hand disinfectant available close to the lockers.
  • The student must wipe the computer with disinfectant cloth before and after taking the exam.
  • There are 4 exam computers available.
  • eSAMK Support assists on problems with EXAM system and EXAM examination room, esamk.support@samk.fi, tel. +358 44 710 3149

Campus libraries

Lending activities start in a restricted manner on 14 May. You can borrow any material booked in advance on SAMK Finna and you can return books. You can make reservations on Finna starting on 14 May. You will get a message on your email when the material you have reserved is waiting on the reservation shelf. You need to have your library card with you when borrowing material. The loans do not expire and late charges are not collected. Borrowed books and covered theses can also be returned by mail. Library customer service, information desk and INFOtelakka give service online – below you will find the contact information.

In Pori library you can return the borrowed material in the return box.  You can collect your reserved material Mon – Fri at 9 am – 3 pm on the reservation shelf, which you access through a side door between the library´s group work facilities. You are not allowed to collect the books from the shelf yourself.

In Rauma library you can return the borrowed material in the return box. Reservations can be collected on Mon – Fri at 10 am – 2 pm from the reservation shelf located in the group work facility. You are not allowed to collect the books from the shelf yourself. There is no self-service available in the library.

In Kuninkainen library the borrowed material can be returned to a return box outside the library. The reservations can be collected from the reservation cabinet outside the library. Library facilities are closed.

Art school library serves as a self-service library. Material cannot be reserved but there is an automaton, with which to borrow. Loans can be returned to a return box outside the library.

If you have questions or you want help with information searches, here the contact details for the library:

During May, the library personnel provide on-call service in INFOtelekka HILL –room: https://www.samk.fi/kirjasto/infotelakka/ Mon – Fri 12 – 2 pm.

From 1 June Pori and Rauma library facilities will be opened in a restricted manner for the customers. We will inform about this later more in detail.

Customer services for continuous learning

Customer services for continuous learning are handled online/via e-mail and telephone.

Open Studies

Completing and specialization studies

Cross-study services

The contact information for the personnel of continuous learning can be found from the above-mentioned websites as well as from https://www.samk.fi/en/study/open-studies/

campusonline@samk.fi

www.samk.fi/ristiinopiskelu

N.B. Customer services are closed during July.

Student services

The customer services of student services are principally handled by phone and e-mail.

Pori campus student services are open from 14 May until Midsummer on Tue – Thu at 10 am – 2 pm. You can apply for the degree certificate and other certificates as usual in e-services. Only one student at a time can enter student services facilities to deal with the matter at hand. Pay attention to safe distances when queueing. Do not enter the campus if you are ill or feeling ill.

Rauma campus student services are open from 14 May on Wed at 10 am – 2 pm. You can apply for the degree certificate and other certificates as usual in e-services. Only one student at a time can enter student services facilities to deal with the matter at hand. Pay attention to safe distances when queueing. Do not enter the campus if you are ill or feeling ill.

Kankaanpää campus office is closed. Services work electronically. Campus office will open in August. Opening hours will be informed later.

Kuninkainen campus office is closed.  Services work electronically. Campus office services from August onwards will be informed later.

The contact information of campus office personnel

https://www.samk.fi/opiskelu/yhteystiedot/#opiskelijaneuvonta

The contact information of admission services:

You can apply for the degree certificate as usual in e-services and answer the AVOP survey at the same time. Degree certificates are written normally despite the closure of the campuses. The degree certificate will be posted to the student on the day of graduation.
Study certificates and official transcripts of study records as well as certificates of resignation are posted to students approximately once a week.

International relations services

Customer service is handled primarily by phone and by e-mail.

The services of International relations on campuses take place on the student service facilities on the given opening hours. See above.

You should follow the continuously updated information bulletin
https://www.samk.fi/en/latest-information-on-the-coronavirus-situation/

Who to contact: https://www.samk.fi/en/contact-us/#intoffice

Updated information from the Finnish institute for health and welfare
https://thl.fi/en/web/infectious-diseases/what-s-new/coronavirus-covid-19-latest-updates

News by the Finnish Immigration Service
https://migri.fi/en/article/-/asset_publisher/ajankohtaista-koronatilanteesta-voit-hoitaa-monia-lupa-asioita-verkossa-ala-asioi-palvelupisteessa-sairaana

ICT services

  • Instructions concerning ICT services can be found on https://byod-info.samk.fi/?lang=en
  • Support requests should primarily be made via ServiceDesk https://samk.efectecloud.com/idm/AuthnEngine?lang=en)
  • Phone service is reserved only for urgent situations (Helpdesk: +358 44 710 3080)
  • If you haven’t installed Tuudo yet, do it immediately. Tuudo also works as the information medium between SAMK and students.
  • The use of VPN connection should be restricted to teaching particularly arranged and directed by teachers
  • During HILL sessions, it is advisable to save network capacity by turning off your camera, at the latest after introductions

11.5.2020 | By: Jani Wahlman

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